Councillor Bob Fahey
(Conservative), Martin Hone and Samuel Ball, (the latter two
employed by Oadby and Wigston Borough Council), introduced
themselves to the Residents Forum.
Residents circulated a document
titled “Changing the Forum” to all present. It contained 15 points for change to the
Forum. It was stated that this paper
was a further update of a paper that had been brought to the
previous Forum meeting by a number of residents.
- The Chair explained
the background to this meeting agenda, referring to past meeting
discussions and emphasised that although it was agreed to have a
single item agenda meeting; at her discretion the Refuse and
Recycling Consultation agenda item was an issue she was duty bound
to share with Residents. This was an issue requiring Residents
input and was likely for the future to have a big impact on the
service to Residents and the Council`s revenue.
- The Resident Forum
Terms of Reference was shared with Residents. The terms of
reference are exactly the same as those for Oadby and Wigston
Resident Forums. Councillor Fahey stated he felt happy with the
Resident Forum he attends and was merely an observer at this
- At this point a
Resident asked to be excused from the meeting. He expressed the
view that the room layout, even though he was wearing a hearing aid
made it impossible for him to hear clearly what was being
- The Chair went
through the paper previously handed out to Residents point by
- The Resident
suggested the Forum agenda should be set at a pre briefing meeting
with an agreed group of residents, maybe 3 residents with maybe a
fourth one to observe. One could then step down then another step
up in their place the next time to put the agenda
- The Leader of the
Council stated the Council would not consider such a pre-briefing
agenda setting group as all three forums are governed by the same
set of rules.
- The Resident stated
this would be a way of avoiding adhoc meeting agendas and a way to
discuss issues of real and substantive importance.
- The Chair confirmed
there is a format in place noted at agenda item 10 for, all
residents to bring issues for future meetings to the
- Councillor Boyce
commented he had no opposition to points 3, 4, and 5.
- The Resident stated
too many presentations are brought to the meeting, Councillor
Morris needs to listen to residents and items are not allowed to be
discussed and what residents want to say is not always listened to.
The Chair agreed that in the future there would be fewer
- The Chair noted four
presentations had been turned down but a leaflet had been allowed
to be placed on chairs in the room so residents would be kept
- The Chair added
everything that is discussed in the Forum will be taken back and
discussed with officers to find constructive ways
- At this point two
residents walked out of the meeting. One of them commented that
they were not “sitting and listening to all this
bickering”, as they came to “hear something
The Chair agreed to implement point 8.She is at
present working with staff on instigating a process for this.
Councillor Boyce suggested as part of this change that proposals
should not be duplicated at the other two forums.
On point 9 .It was agreed to feedback to Residents
what constitutes a quorum.
Point 10, 11, 12 and point 13 were agreed. Point 13
links into the Council`s Key Performance Indicators (KPIs).
A resident stated it took 3 months and 37 emails to
get residents’ agreed amendments applied to the September
The recorded items should be termed minutes and not
notes. The Council`s Adviser on Council note-taking processes
stated there was no distinction between minutes and notes , as
there is nothing that can be recommended to the Council`s Policy ,
Development and Finance committee by the Forums the committee
merely receives recommendations.
Some residents said they wanted the discussions
recorded as minutes and quoted other councils’
In relation to publicising the Forum, a resident
suggested the Forum meeting dates, times and venues be listed in
the Focus newsletter. The Chair clarified that was not doable as
the Focus newsletter is a liberal democrat publication unlike
Letterbox which is non political and
goes to every household in the Borough.
Residents on being asked if they had an issue with
the changes said no. It is noted that Councillor Boyce has an issue
with point 2.
Access a portable hearing loop
to use at future meetings.
Circulate the Resident`s
updated paper titled;” Changing the Forum” to residents
on the Forum database.
The Chair is to meet with the
Council`s legal officer to discuss the legality of calling written
recorded points minutes or notes.
Some feedback on tonight`s
discussion will be shared with Councillor Bhupen Dave and feedback
on the suggestions re Changing the
Forum is to come back to the next meeting.