Agenda and minutes
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Media
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Appointment of Chair Minutes: It was moved by Councillor G A Boulter, seconded by Councillor F S Broadley and
UNANIMOUSLY RESOLVED THAT:
Councillor J W Boyce be appointed Chair of the Sub-Committee. |
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Apologies for Absence To receive apologies for absence from Members to determine the quorum of the meeting in accordance with Rule 7 of Part 4 of the Constitution. Minutes: Councillor Mrs S Z Haq was unable to be present for the beginning of the meeting, but subsequently joined the meeting at 16:39 and was present and voting during Item 8 of the agenda. |
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Appointment of Substitutes To appoint substitute Members in accordance with Rule 26 of Part 4 of the Constitution and the Substitution Procedure Rules. Minutes: None. |
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Declarations of Interest Members are reminded that any declaration of interest should be made having regard to the Members’ Code of Conduct. In particular, Members must make clear the nature of the interest and whether it is 'pecuniary' or ‘non-pecuniary'. Minutes: None. |
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Petitions and Deputations To receive any Petitions and, or, Deputations in accordance with Rule(s) 11 and 12 of Part 4 of the Constitution and the Petitions Procedure Rules respectively. Minutes: None. |
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Sub-Committee Terms of Reference Report of the Head of Built Environment Additional documents: Minutes: The Sub-Committee gave consideration to the report as set out on pages 4 – 6 of the agenda, which asked it to review and approve the draft Terms of Reference.
It was moved by Councillor G A Boulter, seconded by Councillor F S Broadley and
UNANIMOUSLY RESOLVED THAT:
The Terms of Reference for the Brocks Hill/Office Relocation Sub-Committee be approved.
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Exclusion of the Press and Public The press and public are likely to be excluded from the remainder of the meeting in accordance with Section 100(A)(4) of the Local Government Act 1972 (Exempt Information) during consideration of the item(s) below on the grounds that it involves the likely disclosure of exempt information, as defined in the respective paragraph 3 of Part 1 of Schedule 12A of the Act and, in all the circumstances, the public interest in maintaining the exempt item(s) outweighs the public interest in disclosing the information. Minutes: By affirmation of the meeting it was
UNANIMOUSLY RESOLVED THAT:
The press and public be excluded from the remainder of the meeting in accordance with Section 100(A)(4) of the Local Government Act 1972 (Exempt Information) during consideration of the item(s) below on the grounds that it involved the likely disclosure of exempt information, as defined in paragraph 3 of Part 1 of Schedule 12A of the Act and, in all the circumstances, the public interest in maintaining the exempt item outweighed the public interest in disclosing the information.
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Office Relocation to Brocks Hill – Procurement Process and Work Programme (Exempt) Exempt Report of Regeneration Project Manager Minutes: Councillor Mrs S Z Haq joined the meeting at 16:39.
The Committee gave consideration to the exempt report, as set out on pages 7 – 12 of the private agenda reports pack.
In respect of recommendation A, it was noted that no Members of the Sub-Committee were available to attend the presentations on the relevant date, but it was agreed that the arrangements should proceed as scheduled.
It was moved by Councillor J W Boyce, seconded by Councillor G A Boulter and
UNANIMOUSLY RESOLVED THAT:
(i) The presentation arrangements set out at paragraph 7.2 be approved to proceed, but without a Member of the Sub-Committee in attendance; and (ii) The questions for use in the presentations as set out at paragraph 8.1 be approved. |
