Agenda and minutes

Audit Submissions & Statutory Reports, Policy, Finance and Development Committee
Tuesday, 23rd July, 2019 7.00 pm

Venue: Council Offices, Station Road, Wigston. View directions

Contact: Democratic Services  Tel: (0116) 257 2775 Email: democratic.services@oadby-wigston.gov.uk

Media

Items
No. Item

14.

Apologies for Absence

To receive apologies for absence from Members to determine the quorum of the meeting in accordance with Rule 7 of Part 4 of the Constitution.

Minutes:

An apology for absence was received from Councillor L A Bentley.

15.

Appointment of Substitutes

To appoint substitute Members in accordance with Rule 26 of Part 4 of the Constitution and the Substitution Procedure Rules.

Minutes:

None.

16.

Declarations of Interest

Members are reminded that any declaration of interest should be made having regard to the Members’ Code of Conduct. In particular, Members must make clear the nature of the interest and whether it is 'pecuniary' or ‘non-pecuniary'.

Minutes:

Councillors G A Boulter and K J Loydall JP declared a non-pecuniary interest with regard to item 9 of the agenda, insofar as they were associated with Oadby and Wigston Senior Citizens Group.

17.

Minutes of the Previous Meeting pdf icon PDF 71 KB

To read, confirm and sign the minutes of the previous meeting in accordance with Rule 19 of Part 4 of the Constitution.

Minutes:

By affirmation of the meeting, it was

 

UNANIMOUSLY RESOLVED THAT:

 

The minutes of the previous meeting held on 11 June 2019 be taken as read, confirmed and signed.

18.

Action List Arising from the Previous Meeting DOCX 37 KB

To read, confirm and note the Action List arising from the previous meeting.

Minutes:

By affirmation of the meeting, it was

 

UNANIMOUSLY RESOLVED THAT:

 

The Action List arising from the previous meeting held on 11 June 2019 be noted.

19.

Petitions and Deputations

To receive any Petitions and, or, Deputations in accordance with Rule(s) 11 and 12 of Part 4 of the Constitution and the Petitions Procedure Rules respectively.

Minutes:

None.

20.

Statement of Accounts and Annual External Audit ISA 260 Governance Report (2018/19) DOCX 2 MB

Report of the Deputy Chief Executive / Section 151 Officer and the Head of Finance, Revenues and Benefits

Additional documents:

Minutes:

The Committee gave consideration to the report as set out on pages 6-8 of the agenda and pages 1-164 of the agenda update, which asked it to approve the Statement of Accounts and Annual Governance Statement 2018/19.

 

It was moved by J W Boyce, seconded by the Chair and

 

UNANIMOUSLY RESOLVED THAT:

 

(i)                  The Statement of Accounts for the year ended 31 March 2019 be reviewed and approved;

(ii)                The Annual Governance Statement for the year ended 31 March 2019 be approved; and

(iii)               In order to comply with the Council’s statutory obligations, it be confirmed that the Statement of Accounts for the year ended 31 March 2019 can be published by 31 July 2019 and the Section 151 Officer be authorised, following consultation with the Chair of the Policy, Finance and Development Committee, to make any changes to the accounts that may be agreed with Grant Thornton LLP, the Council’s External Auditors.

21.

Collection and Write-Off of Miscellaneous Debtors (Q4 2018/19) DOCX 2 MB

Report of the Head of Finance, Revenues and Benefits

Minutes:

The Committee gave consideration to the report as set out on pages 9-12 of the agenda, which asked it to note the levels of debt owed to the Council at the end of 2018/19.

 

The Committee noted that the introduction of Universal Credit had been particularly challenging for the Rent team and requested that a detailed update on its impact be provided to a future meeting of Service Delivery Committee.

 

It was moved by the Chair, seconded by the Vice-Chair and

 

UNANIMOUSLY RESOLVED THAT:

 

The contents of the report be noted.

22.

Third Sector and Community Support Funding Requests (Q4 2018/19) DOCX 2 MB

Report of the Head of Finance, Revenues and Benefits

Additional documents:

Minutes:

The Committee gave consideration to the report as set out on pages 13-18 of the agenda, which asked it to note the financial position of the Borough’s three Resident Forums after the final quarter of 2018/19.

 

It was moved by the Chair, seconded by the Vice-Chair and

 

UNANIMOUSLY RESOLVED THAT:

 

The contents of the report and appendices be noted.