Agenda and draft minutes

Change Management Committee
Wednesday, 17th January, 2018 6.30 pm

Venue: Committee Room - Council Offices. View directions

Contact: Democratic Services  Tel: (0116) 257 2775 Email: democratic.services@oadby-wigston.gov.uk

Items
No. Item

9.

Apologies for Absence

Minutes:

An apology for absence was received from Councillors E R Barr, J Kaufman and Mrs S B Morris.

10.

Appointment of Substitutes

To appoint substitute Members in accordance with Rule 4 of Part 4 of the Constitution.

Minutes:

Councillor G A Boulter substituted for Councillor Mrs S B Morris.

11.

Declarations of Interest

Members are reminded that any declaration of interest should be made having regard to the Members’ Code of Conduct. In particular, Members must make clear the nature of the interest and whether it is 'pecuniary' or ‘non-pecuniary'.

Minutes:

None.

12.

Minutes of the Previous Meeting held on 26 July 2017 pdf icon PDF 62 KB

To read, confirm and sign the minutes of the previous meeting in accordance with Rule 17 of Part 4 of the Constitution.

Minutes:

RESOLVED THAT:

 

The minutes of the meeting of the previous Committee held on 26 July 2017 be taken as read, confirmed and signed.

13.

Action List Arising from the Meeting held on 26 July 2017 DOCX 34 KB

To read, confirm and note the Action List arising from the previous meeting.

Minutes:

RESOLVED THAT:

 

The Action List be noted by Members.

14.

Petitions and Deputations

To receive any Petitions and, or, Deputations in accordance with Rule 24 of Part 4 of the Constitution.

Minutes:

None.

15.

Review of the Council’s Constitution DOCX 84 KB

Report of the Head of Law & Governance / Monitoring Officer

Minutes:

The Committee gave consideration to the report (at pages 5 - 6) as delivered and summarised by the Head of Law & Governance / Monitoring Officer which should be read together with these minutes as a composite document.

 

The Committee was advised that the recommendation to appoint a new ad-hoc Constitutional Working Group (“the Working Group”) was made as the former Constitutional Task Group (“the Task Group”) had not been re-appointed for the past two successive municipal years at the Council’s Annual General Meeting (AGM).

 

Residents’ Forums Revised Terms of Reference

 

The Committee heard that as part of the review of the Oadby, Wigston and South Wigston Residents' Forums, a priority item for consideration by the new Working Group was the revised Terms of Reference (“the revised Terms”) for the Forums.

 

The purpose of the revised Terms was said to provide clarification as to a properly-defined role for the Forums, primarily as consultative as opposed to decision-making bodies, and a means for Forum meetings to be better managed and administered.

 

It was agreed by Members that, in principle, any revised Terms should apply consistently across the three Forums and that, in order to foster a more conducive interfacing role between Members and residents, that meetings should not be governed nor conducted in an overly-bureaucratic or highly-formalised manner.

 

The revised Terms were said to take into account the feedback received from Members and residents and were to be brought to Full Council on 22 February for approval, subject to further consultation at the Forums in February/March.

 

Committee Structure and Scheme of Delegation

 

The Committee heard that a review of the Council’s existing committee structure and, underneath which, the bringing forward of a more robust Scheme of Delegation to Officers (“the Scheme”) also required the new Working Group’s attention.

 

The purpose of this review and the bringing forward of the Scheme was said to primarily enable the Council to operate on a more streamline and business-like footing whereby relevant Officers would be duly empowered to take operational decisions promptly and effectively without recourse to the appropriate Committee.

 

It was anticipated that any changes to the Council’s committee structure and the implementation of the Scheme were to be brought to Full Council on 24 April for approval and, if accepted, would take effect from the 15 May at the Council’s AGM.

 

The long-term continuance of the roles, responsibilities and functions currently discharged by the Change Management Committee, whether by this or a newly-constituted committee, was also raised by Members as an item for consideration.

 

Other Constitutional Matters

 

The Committee was advised that once the significant operational matters aforementioned were resolved, further consideration thereafter would then be given to the Council’s Meeting Procedure Rules and its various Codes and Protocols.

 

By affirmation of the meeting, it was

 

UNANIMOUSLY RESOLVED THAT:

 

(i)       Members note the on-going review of the Constitution; and

(ii)     A 5-Member cross-party Working Group be appointed to provide input, advice and support to the constitutional review process.

 

The Committee requested that those Members  ...  view the full minutes text for item 15.

16.

Investors in People: Generation Six DOCX 78 KB

Report of the Head of People & Performance

Additional documents:

Minutes:

The Committee gave consideration to the report and appendix (at pages 7 - 20) as delivered and summarised by the Interim Director of Services which should be read together with these minutes as a composite document.

 

The Committee commended the Council’s achievement of the new sixth generation Investors in People (IiP) standard as a testament to the hard work of its entire staff.

 

In consideration of the IiP Action Plan, Members emphasised that work to foster better and more effective communication between Officers and middle/top-level management should continue to strengthen an inclusive working environment.

 

Furthermore, and following the success of the recent intake of apprentices, Members also wished to see the Council consider the wider employment of people with learning disabilities so to further build capacity and promote equality opportunities.

 

By affirmation of the meeting, it was

 

UNANIMOUSLY RESOLVED THAT:

 

(i)       The outcome of the Investors in PeopleAssessment be noted by Members; and

(ii)     the Action Plan designed to ensure that the Council demonstrates continuous improvement is approved.

 

The Committee requested that a copy of the resolved IiP Action Plan be circulated to all Members.