Agenda and minutes

Change Management Committee
Monday, 26th September, 2016 6.30 pm

Venue: Council Chamber - Council Offices. View directions

Contact: Samuel Ball  Email:

No. Item


Apologies for Absence


An apology for absence was received from Councillor E R Barr.


Appointment of Substitutes

To appoint substitute Members in accordance with Rule 4 of Part 4 of the Constitution.




Declarations of Interest

Members are reminded that any declaration of interest should be made having regard to the Members’ Code of Conduct. In particular, Members must make clear the nature of the interest and whether it is 'pecuniary' or ‘non-pecuniary'.




Minutes of the Previous Meeting held on 21 July 2016 pdf icon PDF 93 KB

To read, confirm and sign the minutes of the previous meeting in accordance with Rule 17 of Part 4 of the Constitution.




The minutes of the meeting of the previous Committee held on 21 July 2016 be taken as read, confirmed and signed.


Action List Arising from the Meeting held on 21 July 2016 DOCX 38 KB


The Interim Chief Finance Officer reported that:


(i)        a copy of the council’s assets had been duly circulated;

(ii)       the Members’ Enquiry System (MES) had since been assigned a single officer point-of-contact;

(iii)      scrutiny roles would be discussed further in the main body of this meeting;

(iv)      a list of department names with the ratios of current permanent and agency staffing levels had been duly circulated; and

(v)       the remaining actions items (viz. Members’ Bulletin, Building Control cost-recovery provisions and Member-facing Officers meeting) were outstanding.


Councillor M L Darr stated that the MES required further improvement.




The Action List be noted by Members.


Petitions and Deputations

To receive any Petitions and, or, Deputations in accordance with Rule 24 of Part 4 of the Constitution.




Internal Change Management - Update on Progress and Four-Year Efficiency Plan pdf icon PDF 163 KB

Additional documents:


The Committee gave consideration to the report and appendices (at pages 7 - 30) as delivered and summarised in turn by the Interim Chief Finance Officer / Section 151 Officer which should be read together with these minutes as a composite document.


Update on Internal Change Management and Four-Year Efficient Plan (2016/17 – 2019/20)


The Interim Chief Finance Officer summarised paragraphs 3 and 4 of the report.


Councillor B Dave noted that the report did not expressly state whether a guarantee on a minimum amount of Revenue Support Grant (RSG) would be secured if the Four-Year Efficiency Plan (“the Plan”) was submitted on time. He added that a recommendation had not been resolved at the previous meeting of the Policy, Finance and Development Committee (PFD) approving the submission of the Plan. The Member requested clarification as to how the efficiency process was to be managed and if Members were to have final sight of the Plan prior to its submission.


The Chief Executive and Interim Chief Finance Officer jointly-advised that the deadline for Plan’s submission was 15 October 2016. They noted that the Plan was generically-framed at the present time to initially satisfy the Department for Communities and Local Government (DCLG) request and to ensure that Members’ input on a detailed policy-level could be sought later. It was noted that the Plan was more closely related to the ongoing work of this Committee and that it did not yet require consideration by PFD. They advised that although no extra revenue was to be generated, any information from the Government regarding the progressive nature of the cuts to the RSG would be invaluable to inform the Council’s financial strategy.


The Chair of the PFD Committee, Councillor Mrs S B Morris, advised that any urgent item of business requiring immediate attention would be dealt with by and reported back to the Committee for justification, accordingly.


The Programme Manger from the Local Government Association (LGA), Mr Satvinder Rana, advised that the submission of the Plan in its current format and content was strategically-correct.


With reference to ‘Delivery Efficiencies’ at paragraph 4.2 (at page 10), the Chair requested clarification on the £650k to be saved through service review and redesign.


The Interim Chief Finance Officer advised that the target sum represented 10% of the Council’s net spend and was to be achieved through investigating and investing in new working arrangements and developing robust implementation strategies. He noted that this would potentially result in a smaller, yet more productive, workforce.


Councillor Mrs L M Broadley noted that there was an outer-limit to further efficiency savings which, if exceeded, would result in service failure. She further enquired as to whether a reduction in the Council’s workforce was an actuality.


The Chief Executive and Interim Chief Finance Officer jointly-advised that this was only a possibility. It was said that the Plan at the present time was to simply demonstrate to the DCLG the Council’s ability to deliver a balanced-budget whilst maintaining its frontline services.


Councillor  ...  view the full minutes text for item 13.