Agenda and minutes

Change Management Committee
Thursday, 21st July, 2016 6.30 pm

Venue: Council Offices, Station Road, Wigston. View directions

Contact: Samuel Ball  Email: samuel.ball@oadby-wigston.gov.uk

Items
No. Item

1.

Apologies for Absence

Minutes:

None.

2.

Appointment of Substitutes

To appoint substitute Members in accordance with Rule 4 of Part 4 of the Constitution.

Minutes:

None.

3.

Declarations of Interest

Members are reminded that any declaration of interest should be made having regard to the Members’ Code of Conduct. In particular, Members must make clear the nature of the interest and whether it is 'pecuniary' or ‘non-pecuniary'.

Minutes:

None.

4.

Minutes of the Previous Meeting held on 06 April 2016 pdf icon PDF 73 KB

To read, confirm and sign the minutes of the previous meeting in accordance with Rule 17 of Part 4 of the Constitution.

Minutes:

The Interim Chief Finance Officer advised that a list of the Council’s assets as previously-requested would be circulated to Members outside the meeting in due course.

 

RESOLVED THAT:

 

The minutes of the previous meeting of the Committee held on 06 April 2016 be taken as read, confirmed and signed.

5.

Petitions and Deputations

To receive any Petitions and, or, Deputations in accordance with Rule 24 of Part 4 of the Constitution.

Minutes:

None.

6.

Change Management Projects - Update on Progress pdf icon PDF 260 KB

Additional documents:

Minutes:

The Committee gave consideration to the report and appendices (at pages 3 - 29) as delivered and summarised in turn by the Interim Chief Finance Officer (Section 151 Officer) which should be read together with these minutes as a composite document.

 

‘A Plan for Change: Oadby & Wigston Borough Council’

 

The Interim Chief Finance Officer summarised paragraph 3 of the report (at page 4).

 

The Chair commended the Change Plan (“the Plan”) and welcomed the prospect of appropriately-timed Corporate Peer Challenge (“the Peer Challenge”) although raised a concern regarding the feasibility of completing the Plan within the six-months. He enquired as to timeframes for completion of the Plan and Peer Challenge and was hopeful that Members and Officers would be in full attendance at all recommended training sessions.

 

The Interim Chief Finance Officer advised that the Local Government Association (LGA) anticipated to deliver the training (as set out in Appendix 1) from September 2016 with the Peer Challenge commencing at the beginning of the New Year (2017).

 

Councillor B Dave commended the Plan. He enquired as to the additionally inclusion of Induction Training for new Members and sought assurances upon the same.

 

The Interim Chief Finance Officer noted the Members request for inclusion.

 

Councillor K J Loydall noted that the Plan was potentially too ambitious and entertained a measure of foreseeable slippage which he requested to be carefully managed, accordingly. The Member asked for further clarification as to the LGA’s recommendations in respect of a scrutiny capacity within the current committee governance structure and the resources required to realise the recommendations.

 

The Interim Chief Finance Officer advised that the LGA had recommended the establishing of a Scrutiny Committee (for inclusion under the Terms of Reference of this Committee) and an Audit Committee (for inclusion under the Terms of Reference of the Policy, Finance and Development Committee). He noted that the recommendations were resource-intensive and would require Members’ approval.

 

In respect of Member-Officer relations, Councillor Mrs L M Broadley raised a concern regarding the present inefficiency of the Members’ Enquiry System (MES) and the commensurate right of Members to be granted an overview of the Council’s service-areas and access to information.

 

Councillor K J Loydall noted the central importance of Committee Chairs’ role in previously expediting Members’ enquires which represented a better utilisation of resources.

 

The Chair requested that the efficacy of the MES be reviewed, including the assignment of a single Officer point-of-contact and the appropriate allocation of resources to expedite the system.

 

Councillor Mrs S B Morris shared the aforementioned concerns of Members regarding the MES and suggested that the same be incorporated by Customer Services. She raised a concern in respect of the increasingly remoteness of Member-Officer relations. The Member further noted the currency of previously-held cross-party scrutiny pre-meetings that systematically reviewed Council policy areas (viz. budget).

 

The Interim Chief Finance Officer noted the need to return Member-Officer relations to an appropriate middle-ground. He advised Members that the options of re-introducing cross-party scrutiny pre-meetings was to be reviewed.

 

Councillor  ...  view the full minutes text for item 6.