Agenda and minutes

Change Management Committee
Wednesday, 20th January, 2016 6.30 pm

Venue: Council Offices, Station Road, Wigston

Contact: Samuel Ball  Email:

No. Item


Apologies for Absence


An apology for absence was received Councillor Dr T K Khong and the Director of Services, Mrs A E Court.


Appointment of Substitutes


Councillor B Fahey substituted for Councillor Dr T K Khong.


Declarations of Interest

Members are reminded that any declaration of interest should be made having regard to the Members’ Code of Conduct. In particular, Members must make clear the nature of the interest and whether it is 'pecuniary' or ‘non-pecuniary'.




Petitions and Deputations

To receive any Petitions and, or, Deputations in accordance with Rule 24 of Part 4 of the Constitution.




Medium Term Strategic Transformation - Presentation by Senior Management Team (SMT)


The Chief Executive explained that the purpose of the meeting was to enable members to start to consider what their vision for the future of the Council could be and how they would want the Council to move forward in order to best achieve this and at the same time meet the future challenges that will it face. It was suggested that members may also wish to start to consider what processes they would like to see put in place which would assist the Council develop in the most positive way in order to meet their aspirations.


The Interim Chief Finance Officer explained that he had been through a similar process in some of the other Councils he had worked at and talked members through some of the measures they had taken in order to give members ideas of how it could be done. 


The Interim Chief Finance Officer and The Chief Executive emphasised that it would be for councillors to agree how they wish this to work at O&WBC and that there was no blue print or pre set methodology for doing this.


The Interim Chief Finance Officer emphasised that the main challenge would be the diminishing financial support for the Council from central government and the uncertainty as to how council services will be funded in the future from a national perspective.


The Interim Chief Finance Officer explained that the main focus of addressing these funding issues would be to look at Council staffing, ICT, Assets and Procurement

The Chief Executive also highlighted that at the same time members should also give consideration to reviewing the Council’s governance arrangements and their own roles and how they feel that that should be developed.


After The Interim Chief Finance Officer had finished his presentation members made the following points:


The terms of reference for the group need to reflect and incorporate this work

The Job Evaluation process will be critical to ensuring that the staffing structure is robust and comprehensive.


Members wanted to base any future decisions they make on evidence and agreed that the following information should be provided to assist them do this:-


·         The detailed budget book;

·         Staffing structures;

·         List of discretionary and statutory services; and

·         List of council assets;


Members also wanted to be in a position and have the information to be able to make any individual service decisions in the overall Council context. Analysis is required of Council activities between statutory and non-statutory services and the true cost of each service.


Members are keen for the council to invest in up skilling existing staff and making sure that both new and existing staff have the right attitude and positive outlook rather than just appoint on the basis of technical ability.


Members were pleased that the Council had made the decision to introduce the option whereby posts could to be advertised internally rather than automatically having to be externally advertised.


Members were very positive and complimentary about the achievements of the Council and the continued  ...  view the full minutes text for item 10.